Privacy Policy
Privacy Notice
This privacy notice sets out how the National Coal Mining Museum for England uses and protects any information that you give the National Coal Mining Museum for England when you use this website and devices detected by our wi-fi network.
It also provides information about your rights to access, control and correct your personal data which the Museum holds, how to contact us regarding queries or complaints about the use of your personal information and how to unsubscribe from marketing communications.
Where personal data is collected by other means, such as by completing a paper form, we will provide privacy notices specific to the data collected, at the time the data is collected, to ensure that everyone who uses and supports our services is fully informed about how we use their data and their individual rights. This may include data collected from customers, visitors, service users, enquirers and donors.
National Coal Mining Museum for England is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement.
Who we are
National Coal Mining Museum for England Trust is the data controller of your personal information, and is registered with the Information Commissioner’s Office under reference Z7150177. The National Coal Mining Museum for England Trust is registered in England and Wales as a Limited Company by Guarantee No. 1702426 and is a Registered Charity, (Charity No. 517325). Registered office: Caphouse Colliery, New Road, Overton, Wakefield, WF4 4RH.
Our charitable objectives are to advance the education of the public in the history of mining in England by the provision and maintenance of a museum both underground and on the surface at the former Caphouse Colliery for the demonstration of past and contemporary mining methods and the exhibition of machinery and other items connected with mining and industrial archaeology.
Changes to this privacy notice
We keep our privacy notice under regular review and may change it from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes. This notice was last updated May 2023.
How we use your information
- Visitors to our digital channels and how we use cookies
- Devices Detected by our Wii-Fi Network
- When you sign up online to receive our newsletters
- When you make a purchase online
- How we use your data when you pre-book a visit or event online
- When you provide feedback or comment on a blog online
- When you donate to the Museum
- When you use the Library and Artefacts online Catalogues
Visitors to our digital channels and how we use cookies
We collect standard internet log information and details of visitor behaviour patterns on all visitors to www.ncm.org.uk. We do this in order to find out things such as visitor numbers to various parts of the site, common routes of navigation around the site, to compile statistical reports on website activity and traffic and to improve our visitors’ experience of using the website. Cookies are small text files placed on your computer to collect this information. When you first access our website you will be prompted over the use of cookies. You can choose to accept or decline cookies; most browsers automatically accept cookies unless prompted not to, but you can usually alter your browser setting to decline cookies if you prefer. Declining the use of cookies may prevent you from accessing all the features present on the website. You can read more about how we use cookies and how long the data will be referenced for online at www.ncm.org.uk/cookies.
We use Google Analytics services which collect device-specific information from our wesbite users (such as your hardware model, operating system version, unique device identifiers.) The anonymised information they then provide to us helps to improve our understanding of our audiences and of our supporters and visitors. This is with a view to providing visitor-focused experiences or improving customer service and furthering our educational engagement. We will always ensure an adequate level of protection is provided for personal information transferred to Google who are based outside the European Economic Area. For further information about Google’s use of your data please visit their policy page, “Safeguarding Your Data”.
Devices Detected by our Wi-Fi Network
When a device is detected by our Wi-Fi network you will be given the option to access our network. Should you choose to connect to our free Wi-Fi network we may request information from you; this information will be used to better understand our users, confirm our visitor numbers and the demographics that compose our core users. No data or applications will be transferred to your device without your express consent and we will not make use of any information gathered in this way for any purpose other than analysing our visitors. No additional data will be collected on you purely by accessing our Wi-Fi network.
Should you choose not to connect we will not take any information from you or collect any data from you; however, you will be unable to use our Wi-Fi network.
If you have previously used our Wi-Fi network your device may automatically connect to our network depending on the settings on your device. No secondary request for information will be made of you should you re-join the network after a period of disconnection and no data on your use will be shared with outside agencies except with your express consent or if required to do by law.
When you sign up online to receive our newsletters
We use your email address to send a newsletter containing information about Museum news and events. Your data is securely stored on our website and on the e-newsletter mailing list to which only our trusted IT partners have access. When you give consent to receiving news and information from us, you may withdraw your consent to being contacted. Marketing emails will include an unsubscribe link; however, you can also contact us directly in writing or by email (the Museum’s contact details are given below). Subscribing to email newsletters and other marketing communications is optional. You do not need to subscribe to the e-newsletter when you buy products, book tickets, donate or use any of our other services. We may contact you from time to time to renew your consent. Further details of your rights can be found below in the section ‘Your rights and how to contact us’.
How we use your data when you make a purchase online
The personal information we collect will only be used to enable us to arrange delivery of your goods and the lawful basis for this is the fulfilment of the contract we have entered into with you. Only our trusted IT partners and payment provider have access to your data. We will retain your order details for a maximum period of 6 years for our financial records.
Further details of your rights can be found below in the section ‘Your rights and how to contact us’.
How we use your data when you pre-book a visit or event online
The personal information we collect will be entered onto the Museum’s booking system and will only be used to enable us to arrange the booking of your underground tour or event. The lawful basis for collecting your data is the fulfilment of the contract we have entered into with you. Only our trusted IT partners and payment provider have access to your data. If you decide to donate the ‘check’ deposit our lawful basis for processing your personal information will also be the Trust’s legitimate interest in seeking to fundraise in support of the Museum’s charitable objectives. If you decide to gift aid this transaction, we will share your data with HMRC for the purposes of claiming back gift-aid. Our lawful basis for doing this is the Trust’s legal obligation. We will retain your details for a maximum period of 6 years for our financial records.
Further details of your rights can be found below in the section ‘Your rights and how to contact us’.
How we use your data when you provide feedback or comment on a blog online
We ask visitors to provide feedback to help us evaluate the services we provide. We use Audience Agency (online survey software) to capture visitor feedback.
As part of the feedback survey, and also when you provide an online comment on a blog, we ask if you would like to provide your email address to receive a newsletter containing information about Museum news and events.
Please see the section of this privacy notice headed ‘How we use your data when you sign up online to receive our newsletters’ for further details.
The Trust’s legitimate interest in collecting visitor feedback is to help us evaluate the services we provide. Responses are kept no longer than six years.
You have the right to object to the processing of your data.
Further details of your rights can be found below in the section ‘Your rights and how to contact us’.
How we use your data when you donate to the Museum
The personal information we collect will only be used to process your donation. Only our trusted IT partners and payment provider have access to your data. Our lawful basis for processing your personal information will be the Trust’s legitimate interest in seeking to fundraise in support of the Museum’s charitable objectives.
You have the right to object to the processing of your data for non-gift-aided donations.
If you decide to gift aid, we will share your data with HMRC for the purposes of claiming back gift-aid. Our lawful basis for doing this is the Trust’s legal obligation.
We also process your data in order to be able to thank you for your support, explain how your donation will be used, and maintain records of donations received. Our lawful basis for doing this is the Trust’s legitimate interest in seeking to fundraise in support of the Museum’s charitable objectives. We only collect the contact details you supply at the point of donation and the amount of the donation made.
If you donate a glass check to our Miners’ Memorial Garden, in addition to the above, we will also contact you to invite you to a commemorative event when your check is ready. If you donate a glass check and the inscription relates to a living individual, we will ask you to provide us with their written consent within 28 days of donating your check.
If you join our Pony Adoption Scheme, in addition to the above, we will also send you an adoption scheme newsletter by post twice a year, and a renewal notice when your annual adoption is due to end. If you are gifting an adoption for someone other than yourself, we will give the recipient the opportunity to opt-out of receiving further communications from us when they are first notified of the gift adoption. If the adoption is for a child under the age of 13, all communications will be addressed care of the child’s parent or guardian.
For our financial records, we will securely retain details of your donations for 6 financial years following your most recent donation. If you have enquired about making a donation, we will retain your details for a maximum of 12 months following your enquiry.
Further details of your rights can be found below in the section ‘Your rights and how to contact us’.
How we use your data when you use the Library and Artefacts online Catalogues
No personal information is collected when you use the Library and Artefacts online catalogues. The Library catalogue (Liberty library management system, hosted by Softlink) does collect cookies.
Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Third Party Organisations
We may occasionally outsource functions when we do not have the in-house capacity required, such as the use of a mailing house for mailings. In such cases we will only use reputable firms and will have processes in place that ensure the safe and confidential processing of personal data at all times.
We may also disclose personal information where required or otherwise permitted by law.
Privacy Notices for Job and Volunteering applicants
The Museum provides recruitment and employment privacy notices which are provided to job applicants and new employees at the point of data collection.
Reproduction of images terms & conditions
If you have downloaded any of our images in our shop, you are accepting the following terms and conditions:
Permission to reproduce the image is strictly limited to this purpose.
Terms and Conditions:
- You must acknowledge that the image(s) were provided by the Museum. The following acknowledgement is required: ‘Courtesy of National Coal Mining Museum for England’
- The images are supplied to you on a hire basis only; you will not be the owner of the images, therefore you have no copyright, property or publication rights. The images are supplied for reproduction for the above purpose only.
- Images are not to be altered or changed without written consent from the Museum.
- Any image(s) provide to you by the Museum are for your use only and are not transferable by you to any third party.
- For contractual reasons we will retain this form as a permanent record of your agreement to our terms.
By downloading this image you are agreeing to the above.
If you have any queries please contact: collectionenquiries@ncm.org.uk
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place appropriate technical and organisational measures to safeguard and secure the information we collect online.
Your rights and how to contact us
Under the General Data Protection Regulations you have the right to request a copy of information that we hold about you, by making a Subject Access Request. If you would like a copy of some or all of your information you may make a request in writing, by email, by telephone or in person at the Museum. Contact details are as follows:
Director of Finance, Planning and Performance
National Coal Mining Museum for England
Caphouse Colliery
New Road
Overton
Wakefield
WF4 4RH
Email: info@ncm.org.uk (please mark for the attention of the Director of Finance, Planning and Performance)
Tel: 01924 848806
In addition to the right of access to the personal data processed by the Museum, you have the right, to request to have your personal data rectified if it inaccurate or incomplete, or to erasure of your personal data if it is no longer necessary for the purpose for which it was originally collected or if there are no overriding legitimate grounds for the processing. You also have the right to request restriction of processing or, under certain circumstances, to object to the processing of your data and to data portability. Please contact us by post or email using the details shown above. Further information about your rights can be found on the Information Commissioner’s website at www.ico.org.uk.
Complaints, Enquiries and Feedback
We are happy to provide any additional information or explanation regarding the processing of your data. Staff at the NCMME work hard to meet the highest standards when collecting and using personal information. In the interests of transparency, however, the Museum wishes to ensure that you would know how to complain if you feel that the Museum fell short of the high standard you should be able to expect with regard to handling of your data. We would also welcome any suggestions for improving our procedures. Complaints and enquiries about, or suggestions for improvements to, our data protection processes should be directed in the first instance to the Director of Finance, Planning and Performance using the contact details provided above. If you are in any way dissatisfied with the way we have processed your data or with the way we have handled a request to exercise your rights under data protection legislation, you have the right to lodge a complaint with the Information Commission’s Office, contact details as follows:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Or via the ICO’s contact page at www.ico.org.uk